DoubleTick helps schools run admissions intake, student document collection, fee follow-ups, and administrative workflows with clear steps and AI workers — replacing the spreadsheets and manual tracking that make school administration overwhelming.
School operations involve admissions inquiries from multiple channels, document collection for every student, fee follow-ups that never end, and administrative approvals that stall. Most of it runs on spreadsheets, WhatsApp, and individual effort.
The result is lost inquiries, incomplete student files, overdue fees with no follow-up, and staff approvals that depend on catching someone in the hallway. Admissions inquiries come in via phone, WhatsApp, email, and walk-ins — and nobody knows the full picture. Document collection drags on for months because reminders are manual. Fee follow-ups happen inconsistently because there's no system.
Every inquiry gets captured, assigned, and tracked through the full admissions process — from initial contact to enrollment — with clear steps and owners.
Student document checklists with automated reminders — birth certificates, transfer certificates, report cards, photos — tracked for every student.
AI workers send contextual reminders to parents about pending fees with the right amounts, due dates, and payment details — and escalate when deadlines pass.
Route purchase requests, leave approvals, event approvals, and other administrative decisions through defined workflows with clear owners.
Capture inquiries from any channel, assign to admissions staff, and track through enrollment.
Start this workflow →Collect and verify student documents with checklists, reminders, and completeness tracking.
Start this workflow →Track fee payments with automated reminders, escalation rules, and deadline visibility.
Start this workflow →Route purchase requests, leave, and administrative approvals through defined workflows.
Start this workflow →Pulls key details from admissions forms, inquiry messages, and student documents into structured workflow data — eliminating manual data entry.
Sends contextual reminders to parents about pending fees, missing documents, and admissions steps — with the right details and deadlines — and escalates when they pass.
Checks that student document checklists are complete, required approvals are in place, and enrollment files meet requirements before advancing.
Go live in hours — no IT department or consultants needed
Works alongside your school management system, email, and WhatsApp
AI handles fee reminders and document follow-ups — your staff focuses on students
Full audit trail for every inquiry, document, and approval
DoubleTick also works for: